You might find that you stumble at the first GDPR gate because you don’t know what to use to improve your processes.
It can be daunting to balance new tools, GDPR, keeping your business going, and running an event.
We’ve got your back. Here, we’lll share some of our favourite tools and tips that will get you on the road to GDPR compliancy:
Updating Your Security?
1. WE ARE BIG FANS OF 1 PASSWORD
They are a Canadian company. After maple syrup Canadians do privacy really well. “With 1Password you only ever need to memorize… one password. All your other passwords and important information are protected behind your Master Password, which only you know.” They provide a great product and as they say, “have a deep respect for your privacy”.
2. DITCH PAPER FOR A CHECK-IN APP
Having your attendee list printed is just too risky. It’s cumbersome, it’s easy to steal, it’s easy to photograph, and it could give you a paper cut — which hurts more than you expect it to. Our check-in app is password secure, easy to use, and won’t break the skin.
3. TIGHTEN YOUR ONBOARDING & IT PRACTICES
With new hires, it’s crucial that you have explicit terms in their contract about data security; chat to your lawyer about how to word this. With your existing staff, you need to provide regular training and spot checks to make sure everyone understands GDPR. Finally, conduct a review of your IT security and strive to implement IT best practices.
Asking the Right Questions?
4. USE TITO QUESTIONS AS A CONSENT TOO
Tito allows you to create questions and require responses from attendees. By default, ticket holders will be asked for an email, and (optionally) their name. To add questions to tickets, go to Data Collection -> Add New Question and attach it to your ticket.
The minimum you’ll need here is the question itself. You can choose whether it requires a response or not, and add a description if you like.
5. IF YOU’RE UNSURE WHETHER YOUR EXISTING LIST GAVE YOU CONSENT, SEND THEM A SIMPLE QUESTIONNAIRE
We love the Spanish company Typeform They “build beautiful, engaging, and conversational online forms, surveys, quizzes, landing pages, and much more.” The product is a really well-executed user experience.
(Due to a data breach which took place on June 27th, 2018, we regret that we cannot recommend Typeform in good faith until the incident has been fully resolved among Typeform and its customers. Tito has been informed that it wasn’t affected by this breach, however until the specifics of the breach are clarified and rectified by the company, we recommend using an alternate provider.)